JOB DESCRIPTION
Title: Finance and Admin Associate, Kenya
Reports to: Finance Manager, Kenya
Employment Type: Full-time
About Impact Water
Want to help make safe drinking water a reality for every student, everywhere?
Impact Water is a nonprofit that provides point-of-use water treatment systems and safe water education to public schools in Kenya, Nigeria, and Uganda. Today, we support more than 24 million students in over 60,000 schools.
Our model is simple and practical. We install point-of-use water treatment systems in schools, keep them resupplied, and maintain them so they keep working year after year. Our field teams visit schools regularly to train teachers on safe water practices, check that water is actually being treated, and teach students why they should only drink treated water.
We work closely with national and subnational governments, and over the next five years we are supporting them to take greater ownership of safe water in their schools, from budgeting and procurement to delivery and monitoring. Our goal is for every public school in Kenya, Nigeria, and Uganda to have safe drinking water by 2030, provided as a routine government service.
Position Overview
We are seeking a Finance and Admin Associate to support the Finance Manager by running day-to-day accounting and office administration in Kenya. You will join a team that keeps the organisation's finances accurate, transparent and audit-ready.
Financial reporting is a core part of the job, so we are looking for a professional who is detail-oriented, comfortable with numbers and confident with accounting systems. Your work will give leadership a clear, timely picture of the organisation's financial position to support good decisions.
The role also requires strong interpersonal skills, as you will coordinate regularly with other departments on procurement matters, including requests, bid analysis and follow-ups. You will need to communicate clearly, build good working relationships and resolve issues with colleagues across the organisation.
Key Responsibilities
Accounting & Financial Reporting
Update the finance and department workbooks daily with approved transactions, and assist in entering them into QuickBooks within three working days of receiving complete supporting documents
Ensure financial transactions are coded correctly to the relevant accounts, projects and funding categories and correct misallocations before month end close
Ensure all expense descriptions are clear and well detailed, stating the purpose, project or activity, and period covered, so that anyone reviewing or auditing the records can understand each transaction without asking for explanation
Assist with bank reconciliations and follow up on outstanding reconciling items
Assist in monitoring expenditure against approved budgets and flag any variances for review
Review expenses as assigned
Support month-end closing
Support audit preparation, including audit schedules and supporting documentation for internal and external audits
Assist in checking staff disbursement reconciliations, confirming that amounts paid agree with approved requests and supporting documents, and following up on any differences
Payments & Supplier Management
Check that payment requests are accurately documented and supported (invoices, receipts, payment vouchers) before submitting them for processing
Assist in preparing and processing supplier payments, staff reimbursements and other approved disbursements
Follow up on outstanding supplier invoices and payment documentation to support timely settlement
Maintain an up-to-date supplier database with complete and accurate records
Verify that suppliers comply with Kenya Revenue Authority (KRA) eTIMS requirements before they are engaged
Procurement
Ensure the procurement policy and its controls are followed, including competitive sourcing and the minimum number of quotations required, and flag any exceptions to the Finance Manager
Support procurement activities, including initiating bid analysis
Coordinate with other departments on procurement requests and follow-ups
Procure office stationery, consumables and other sundries in line with approved procurement procedures
Assets & Inventory
Maintain and regularly update the fixed assets register
Carry out quarterly physical verification of fixed assets to confirm their existence, condition and accuracy against the register
Track assets issued to staff and oversee repairs and maintenance of organisational assets
Own stock records: consolidate inventory in/out reports and carry out the month-end physical count
Monitor office supplies and maintain adequate stock levels for uninterrupted operations
Office Administration & Records
Handle general office administration and keep the office well maintained
Provide administrative support for travel arrangements and other logistics
File financial, procurement and administrative documents accurately, systematically and on time, so they are easy to retrieve for audits
Keep contracts, supplier documents and other administrative records properly maintained and up to date
Controls, Compliance & Improvement
Identify gaps in existing processes and recommend improvements to strengthen internal controls and efficiency
Support the review and continuous improvement of finance and administrative policies and procedures
Maintain confidentiality and safeguard the organisation's financial records, assets and other sensitive information
Support other accounting projects as needed
Required Qualifications
Experience & Track Record
3 to 5 years' experience in an accounting or similar role (mid-level)
Hands-on experience with accounting software (QuickBooks, Sage) and an ERP system
Experience in inventory management
Skills & Competencies
Strong organisation, sense of integrity and attention to detail
Good with numbers, with sound analytical judgment
Excellent interpersonal and communication skills, with the ability to work collaboratively with colleagues at all levels
Strong time management and the ability to prioritise multiple tasks and meet deadlines, especially at month-end and during audits
Proficiency in MS Office, particularly Excel
Knowledge & Network
Bachelor's degree in accounting, finance, commerce or a related field
CPA Part II
Strong knowledge of accounting and financial reporting principles
Good understanding of internal controls and sound documentation practices
Sound knowledge of Kenyan tax and statutory compliance requirements, including KRA eTIMS
Preferred Qualifications
Broader IT skills beyond MS Office
Experience in a non-profit or donor-funded organisation
Compensation & Benefits
Competitive salary, commensurate with experience
Health insurance for you and up to three dependents
21 days of paid time off (PTO)
Career growth and professional development opportunities
Regular performance feedback and learning opportunities
The opportunity to contribute to improving access to safe drinking water for schoolchildren
Location & Travel
This position is based in Nairobi, Kenya, with regular travel to the field expected. Target start date: 4 January 2027.
Reporting Structure
This position reports to the Finance Manager, Kenya, and works closely with colleagues at head office and in the field. It requires discretion, clear communication, reliable follow-through and the ability to build trust across the team.
Application Process
To apply, please submit an application here. Applications will be reviewed on a rolling basis.
Impact Water is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds, particularly those with lived experience in our countries of operation.
