JOB DESCRIPTION
Title: Finance and Admin Associate, Nigeria
Reports to: Finance and Admin Manager
Employment Type: Full-time
About Impact Water
Want to help make safe drinking water a reality for every student, everywhere?
Impact Water is a nonprofit that provides point-of-use water treatment systems and safe water education to public schools in Kenya, Nigeria, and Uganda. Today, we support more than 24 million students in over 60,000 schools.
Our model is simple and practical. We install point-of-use water treatment systems in schools, keep them resupplied, and maintain them so they keep working year after year. Our field teams visit schools regularly to train teachers on safe water practices, check that water is actually being treated, and teach students why they should only drink treated water.
We work closely with national and subnational governments, and over the next five years we are supporting them to take greater ownership of safe water in their schools, from budgeting and procurement to delivery and monitoring. Our goal is for every public school in Kenya, Nigeria, and Uganda to have safe drinking water by 2030, provided as a routine government service.
Position Overview
We are seeking a Finance and Admin Associate to support the Finance Manager by running day-to-day accounting and office administration in Nigeria. You will join a team that keeps the organisation's finances accurate, transparent and audit-ready.
Financial reporting is a core part of the job, so we are looking for a professional who is detail-oriented, comfortable with numbers and confident with accounting systems. Your work will give leadership a clear, timely picture of the organisation's financial position to support good decisions.
The role involves frequent interactions with colleagues, vendors, banks and authorities, and access to payments and confidential information. We are looking for someone whose integrity and discretion we can fully trust, who is driven by cost-effectiveness, and who will question spending, push back when something does not add up and take the initiative to fix problems without waiting to be asked.
Key Responsibilities
Accounting & Financial Reporting
Post approved transactions to the finance and department workbooks daily, and enter them in the correct account, project and funding category
Write expense descriptions that stand on their own, stating the purpose, project or activity, and period covered
Reconcile bank accounts and staff disbursements, clear outstanding items, and resolve differences between amounts paid and amounts approved
Track spend against budget, flag variances to the Finance Manager, and build the audit schedules and supporting files for internal and external audits
Field Agent Payments
Process each Field Agent payment cycle end to end: validate approved payment schedules against activity records, prepare the payment file, and submit it to the Finance Manager for approval
Reconcile every cycle after payment, confirming that amounts paid match approved schedules, and clear differences before the next run
Maintain accurate Field Agent payment records and bank details, and work with the Operations Managers to resolve failed payments and discrepancies
Report each cycle on amounts paid, exceptions, failed payments and unresolved items
Payments & Supplier Management
Confirm every payment request is complete and properly supported before it goes to the Finance Manager for approval
Prepare supplier payments, staff reimbursements and other approved disbursements
Deduct withholding tax and VAT correctly and remit within statutory deadlines
Vet suppliers for tax compliance before engagement: valid Tax Identification Number (TIN) and VAT registration where applicable
Procurement
Enforce the procurement policy: competitive sourcing, the minimum number of quotations, and every exception escalated to the Finance Manager
Coordinate departmental procurement requests and purchase office consumables under approved procedures
Fixed Assets & Office Supplies
Keep the fixed assets register current, with acquisitions, transfers and disposals recorded as they happen
Tag assets, run periodic verification counts, reconcile results to the register and investigate differences
Maintain office supplies and consumables records, and hold asset documentation audit-ready at all times
Provide finance support to the Logistics team on programme stock reconciliation where requested; ownership of programme inventory records remains with Logistics
Administration & Office Support
Run day-to-day office administration and maintain filing, digital and physical, that retrieves fast under audit
Support statutory and compliance filings, licences and renewals
Safeguard the organisation's financial records, assets and confidential information
Required Qualifications
Experience & Track Record
3 to 5 years in an accounting role, including month-end close and audit support
Hands-on experience with QuickBooks and an ERP system
Experience processing and reconciling high-volume payment runs
Skills & Competencies
Integrity beyond question: works with vendors and payments every day and can be trusted to do the right thing when no one is checking
Discreet and trustworthy with confidential information, including salaries, bank details and personal data
Meticulous attention to detail, with the judgement to notice what does not add up
Strong organisational skills: keeps payment runs, filing, assets and office administration on track without anything slipping
Driven by cost-effectiveness: questions spending and pushes back, including with senior colleagues, when something is not good value or not in line with policy
Takes initiative: spots problems early and fixes or raises them without waiting to be asked
Strong interpersonal skills for frequent internal and external interactions, holding the line on policy without creating friction
Delivers under month-end, payment-run and audit pressure
Advanced Excel skills, including lookups, pivot tables and reconciliations
Knowledge & Network
Bachelor's degree in accounting, finance or a related field
ICAN Skills Level / ACCA Applied Skills and above
Solid grounding in accounting principles, internal controls and financial reporting
Preferred Qualifications
Broader IT skills beyond MS Office
Experience in a non-profit or donor-funded organisation
Experience with bulk or mobile payment platforms
Familiarity with FIRS e-invoicing requirements
Compensation & Benefits
Competitive salary, commensurate with experience
Health insurance
21 days of paid time off (PTO)
Career growth and professional development opportunities
Regular performance feedback and learning opportunities
The opportunity to contribute to improving access to safe drinking water for schoolchildren
Location & Travel
This position is based at the Impact Water Nigeria head office in Lagos, with regular travel to the field expected. Target start date: 4 January 2027.
Reporting Structure
This position reports to the Finance and Admin Manager, Nigeria, and works closely with colleagues at head office and in the field, including People Operations, Logistics, and Operations. It requires discretion, clear communication, reliable follow-through and the ability to build trust across the team.
Application Process
To apply, please submit an application here. Applications will be reviewed on a rolling basis.
Impact Water is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds, particularly those with lived experience in our countries of operation.
